Best SaaS Spend Management Software 2025

What is SaaS Spend Management Software?

SaaS Spend Management Software manages and monitors Software-as-a-Service procurement, subscriptions, licenses, usage, and costs. Its discovery and monitoring features enable SaaS visibility across an organization, providing information on the utilization and cost-effectiveness of those services. It identifies SaaS redundancies, along with unused and underutilized SaaS tools. These features contribute to effective decision-making regarding the ongoing use of a company’s SaaS tools.

SaaS Spend Management software centralizes and consolidates the procurement and payment of SaaS subscriptions and licenses. The information and analytics it provides enhance vendor management and bolster vendor negotiations, helping an organization obtain the best deals for their required services. The software is used by IT, procurement, and finance departments.

SaaS Spend Management Software overlaps with SaaS Management Platforms, which focus on SaaS operations, generally have more limited spend management features, and usually do not include procurement features. SaaS Spend Management differs from Cloud Cost Management Software which focuses on Cloud infrastructure costs as opposed to cloud-based SaaS spending.

SaaS Spend Management Software Features

SaaS Spend Management Software includes many of the following features.

• Discovery
• Usage monitoring, and user sentiment
• Identification of redundant, unused, and underutilized tools
• Cost tracking by license, subscription, and features
• Spend, budget analysis, and forecasting
• Historical trends
• Procurement
• Subscription management
• License management
• Contract management
• Vendor management
• Purchase requisition, renewals, payment automation, and workflows
• SaaS database including vendor, contact information, tool, type of license or subscription, price, effective date, renewal date, contract and renewal terms, service level agreement, and user list.
• Central control and administration
• Dashboards, alerts, and reporting
• Cloud-based

SaaS Spend Management Software Comparison

Consider the following when purchasing SaaS Spend Management Software solutions.

Scope: Depending on the SaaS Spend Management Software features desired, some spend management functionality can be found in broader SaaS Management Suites which include SaaS operations features.

Discovery: Some vendor products emphasize their robust SaaS discovery engine capabilities. This feature takes on increasing value for large companies that have deployed many SaaS tools across their organization.

Buyer Support: Some products will provide expert advice and negotiation assistance during the procurement process. This service may be valuable for some companies that are both looking to buy new or different SaaS products and do not feel comfortable doing so themselves.

Pricing

Obtaining a custom price quote is required by most vendors. Pricing is driven by the features provided and the amount of SaaS annual spending that will be managed or by the number of users supported. Limited free versions and free trials are available.