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Trello

Trello

Overview

What is Trello?

Trello from Atlassian is a project management tool based on a Kanban framework. Trello is ideal for task-management in a to-do list format. It supports sharing boards and cards across users or teams. The product offers a free version, and…

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Learn from top reviewers

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Pricing

View all pricing

Business Class

$12.50

Cloud
per user/per month

Enterprise

$17.50

Cloud
per user/per month

Free

Forever Free

Cloud

Entry-level set up fee?

  • No setup fee

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services
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Product Demos

Learn How to Use Trello - Beginner's Tutorial

YouTube

Trello Widget Demo

YouTube

Trello Project Management Demo

YouTube

HOW to use TRELLO | ULTIMATE TRELLO TUTORIAL 2021 [Project Management Software for BEGINNERS]

YouTube
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Features

Project Management

Project management software provides capabilities to streamline management of complex projects through task management, team collaboration and workflow automation

8.6
Avg 7.6

Professional Services Automation

Features that support professional services organizations

5.8
Avg 7.6
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Product Details

What is Trello?

Trello from Atlassian is a project management tool based on a Kanban framework. Trello is ideal for task-management in a to-do list format. It supports sharing boards and cards across users or teams. The product offers a free version, and paid versions add greater automation, collaboration, and administrative control.

Trello Videos

Trello - A Quick Overview
While many options can carry a large price tag, there are tons of free project management software available. In this video produced by the TrustRadius team, learn why Trello is one of the best free project management software on the market.

Trello Competitors

Trello Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationNo

Frequently Asked Questions

Planview ProjectPlace are common alternatives for Trello.

Reviewers rate Task Management and Timesheet Tracking highest, with a score of 9.5.

The most common users of Trello are from Small Businesses (1-50 employees).
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Comparisons

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Reviews From Top Reviewers

(1-3 of 3)

Game Changer for Team Productivity

Rating: 10 out of 10
January 27, 2025
Vetted Review
Verified User
Trello
4 years of experience
We use Trello internally as a team to keep track of a lot of moving projects, work streams, and cross-functional initiatives. Our project managers use the tool to ensure we're all working toward the same goal, that we can all me held accountable for our timelines, and so we can balance our workloads
  • Organize
  • Manage Time and Task
  • Enable Collaboration
  • Allow for Progress Visualization
Cons
  • Integration with other tools
  • easier onboarding
  • easier self-navigation
Project management, time allocation, progress tracking, status meetings, task distribution, project updates, deliverables
Project Management (14)
96.42857142857142%
9.6
Task Management
100%
10.0
Resource Management
100%
10.0
Gantt Charts
100%
10.0
Scheduling
100%
10.0
Workflow Automation
100%
10.0
Team Collaboration
100%
10.0
Support for Agile Methodology
100%
10.0
Support for Waterfall Methodology
50%
5.0
Document Management
100%
10.0
Email integration
100%
10.0
Mobile Access
100%
10.0
Timesheet Tracking
100%
10.0
Change request and Case Management
100%
10.0
Budget and Expense Management
100%
10.0
Professional Services Automation (4)
50%
5.0
Quotes/estimates
50%
5.0
Invoicing
50%
5.0
Project & financial reporting
50%
5.0
Integration with accounting software
50%
5.0
  • Time saved
  • Deadlines met
Super intuitive and user-friendly
40
Project management, strategy, creative, account services
2
Just our IT Teams to help coordinate issues and our program managers to sustain relationship with Trello's sales team
  • organization
  • collaboration
  • accountabilty
  • real time updates
  • status meetings
  • feedback and note taking
  • add more projects
  • assign more tasks
We love trello! can't imagine work working without it!
Not Sure
  • Other
Not totally sure, I'm just a (happy) end user!
NA
wasn't involved!
  • Don't know
  • don't know!
  • In-Person Training
It was helpful and informative! It was back before the pandemic in 2019 so I'm not sure if they still do it but I really enjoyed the experience
Not sure I wasn't involved in this process
NA
No - there is no facility to customize the interface
No - we have not done any custom code
Nope!
They're always available to answer any questions we have or hop on a video chat to explain things
Not sure
No
They're super quick to respond to emails or hop on a call to help
  • dashboard is easy to use and track
  • work is easy to report
  • assignments are easy to tag
  • onboarding on to the tool was a learning period but that's all new programs and tools!
Yes, but I don't use it
Feels like anyone across the org (no matter their location) can use the tool easily!
yes always support available when I need it!
Never experienced issues with the above!
Have not integrated!
  • NA
  • NA
have no integrated
  • NA
Not sure
None of above
NA
Was not involved in sale
Great! Always around to answer questions, walk through demos, and troubleshoot
Not sure if we use those
NA
NA
NA
No
  • NA
  • NA
No

Feedback on Trello and How Useful It is For Small Teams

Rating: 8 out of 10
December 28, 2022
Vetted Review
Verified User
Trello
5 years of experience
We are using Trello for - Project management - R&D team - Content management strategies with the Sales & marketing team
  • Keeping track of the to-do list and keeping the updates on each item organized
  • Assigning certain tasks with due dates
  • Organizing the questions for certain problems and feedback requests
Cons
  • Notification feature can be more organized, we are sometimes missing the updates.
  • Definitely add delete feature
It has a free version which usually is enough for the early stage. Very easy to use and integrate with other 3rd party software. It is very good for project management, task assignments, and progress tracking, especially with remote teams.
  • To-do list organization
  • Assignments and progress tracking
Project Management (14)
70.71428571428571%
7.1
Task Management
80%
8.0
Resource Management
70%
7.0
Gantt Charts
70%
7.0
Scheduling
70%
7.0
Workflow Automation
70%
7.0
Team Collaboration
80%
8.0
Support for Agile Methodology
70%
7.0
Support for Waterfall Methodology
60%
6.0
Document Management
60%
6.0
Email integration
70%
7.0
Mobile Access
70%
7.0
Timesheet Tracking
70%
7.0
Change request and Case Management
80%
8.0
Budget and Expense Management
70%
7.0
Professional Services Automation (2)
65%
6.5
Quotes/estimates
60%
6.0
Project & financial reporting
70%
7.0
  • Shortened the time of the development
  • Keep track of the problems and better organize and track the resolved and unresolved issues
Easier to use and easier to integrate with 3rd party software. Better design and we don't need to build everything from scratch.
Airtable, Jira Work Management (Jira Core), ClickUp, monday.com
5
They are all engineers in the R&D Team, 2 different teams working on 2 different developments.
2
They are the lead engineers for each team.
  • Tracking the product development
  • Tracking the issues and assigning the issue to certain people
  • Optimizing the development time-line and road-map
  • The tracking of the developments in different phases was optimized by 50% and we didn't miss any updates and comments.
  • Having an online meeting feature would be very good
Yes
We have been using Airtable and we now use only Trello.
  • Product Features
  • Product Usability
We would not change anything in the evaluation process.
The overall experience was very good, using the templates in the early stages is very helpful and we upgraded the template once we integrated every team member.
  • Implemented in-house
No
Change management was a small part of the implementation and was well-handled
  • The monitoring of questions and updates on issues was difficult in the beginning but now it works perfectly.
Trello is perfect for R&D-heavy teams that have ongoing developments and updates on the project that they are working on.
No
No
In the early stages, we have been using some features not very optimized and the updates and feedback were not seen a lot. We have spoken with the support team and they have shared best practices that can help to track the updates and set up the monitoring feature.
Pretty easy to use for any stage team.
  • Project tracking and setting up different team
  • Templates helped to save time
  • None
Yes, but I don't use it

Our team works together better with Trello!

Rating: 10 out of 10
March 21, 2016
RW
Vetted Review
Verified User
Trello
2 years of experience
We organize the work being done by our service providers (contractors) with Trello. Trello allows us to share files and instructions with those working for us. We are able to have conversations about the work right on the Trello boards and cards. This is a lifesaver. It keeps all communications about projects in one place and easy to review by all involved. People can be easily added to and removed from cards. When someone is removed, their comments are left in tact, so we don't lose any information even when an individual is no longer actively participating in a project.
We also use Trello with a few of our social media clients to organize and share information for social media and marketing campaigns. Trello makes it easy to coordinate with multiple contributors on concurrent projects.
  • Trello is web-based. There's nothing to download or install. This makes it particularly easy for people across different organizations to access and use the program.
  • Trello can be set to send notifications when changes are made to lists, cards, or boards. This makes it easy to keep up with progress on the projects.
  • The user interface of Trello is easy to learn.
  • Organizing information is simple in Trello. The use of Boards with cards, and cards with lists, makes the information easy to access and keep tidy. This is one thing we quite appreciate about Trello. Organizing feels very intuitive with the system Trello employs.
Cons
  • Trello has the ability to modify formatting of information on the cards. However, it does not use a standard Visual (WYSIWYG) Editor. Rather, users must remember the shortcodes for each required format. This is not ideal.
  • Trello allows a user to reply to another user on a list, with the use of 'tagging'. Currently, the tagging only shows the usernames, which is fine. Tagging that would translate into a user's REAL NAME might be nicer and easy to understand - especially if usernames are quite different from real names.
  • Users can attach images to lists and cards on Trello. The images or other files are just attached to the card. It's not always clear what file is pertinent to which comments, though. If there were a way to attach an image as a comment or TO a comment, it would help the workflow.
Trello is well-suited for:

  • Organizing a group of collaborators on a project
  • Organizing multiple stages of a larger project
  • Catch-all for brainstorming individually or as a group
  • Sharing to-do lists (with deadlines)
Specifically, we've used Trello successfully with:

  • Homeschooling curriculum coordination
  • Social media and marketing campaigns for clients
  • General workflow and to-do lists with service providers (contractors)
  • "Brain dump" - just getting a lot of information out of my brain and on to paper for use later
Project Management (9)
57.77777777777778%
5.8
Task Management
80%
8.0
Scheduling
80%
8.0
Workflow Automation
N/A
N/A
Team Collaboration
100%
10.0
Support for Agile Methodology
N/A
N/A
Support for Waterfall Methodology
N/A
N/A
Document Management
90%
9.0
Email integration
80%
8.0
Mobile Access
90%
9.0
Professional Services Automation
N/A
N/A
  • We have been able to increase our workload and shorten our turn around time by adding team collaboration with Trello. Trello makes it easier to get the information to the people who need it so they can work on it when they have the opportunity. We spend less time waiting on each other for info.
  • Training new service providers/contractors is faster and easier. They can review information on a project all in one place on Trello and come up to speed faster.
  • Because of the nature of our work, we're often doing the same kinds of things multiple times for multiple clients. Trello allows us to keep the instructions for such activities in one place, available to anyone who needs them.
  • We've been able to duplicate our work much more. What could only have been done by one person before can now be completed by several because they are all following the same set of instructions that we've created in a Trello card.
Google Docs is ok for sharing items/documents/files with your team, but the interface is clunky to me. It's hard to know right off which things are connected to what project and to each other. Also, assigning tasks to team members is not possible directly (not that I know of).
Basecamp feels a lot BIGGER to me. Trello works well for my small business. Basecamp just feels like a more industrial / commercial option for larger organizations.
  • Implemented in-house
Yes
Phase 1 - tried using Trello myself for personal organization.
Phase 2 - was invited by another organization that successfully used Trello for collaboration to shadow a few of their projects and see how they use the program.
Phase 3 - invited a trusted service provider to several projects on Trello to test the interface and be sure it was useable for more than just myself.
Phase 4 - began using Trello with a long-time and trusted client to collaborate on one specific project.
Phase 5 - added more contractors working with us to more projects on Trello.
Phase 6 - upscaled Trello use for first client to collaborate on all projects with that client.
Phase 7 - Trello is automatically implemented with new service providers and clients now at time work commences.
Change management was a small part of the implementation and was well-handled
Having an insider view into how another organization uses Trello was a HUGE help to seeing the possibilities of the program within our own organization. We're thankful that a colleague trusted us enough to let us see the inside workings of their Trello use (at least one component). As far as implementation within our own organization, it was important to give sufficient time using Trello before expecting it to be the primary interface for any project.
  • It took quite a bit of encouragement to get everyone to use Trello all the time for project management. They liked to revert back to group emails and Facebook group conversations.
  • Information being shared in multiple places not all ending up on Trello. Issue: effectively gathering project info into one place.
  • File sharing - not always being sure which file was meant for which comment on each board.
For our small business, getting a few of us started well on Trello was the key, I think. As long as a couple of us were really comfortable with the interface, we could lead others and help them with any questions. From now on, anyone who works with us just naturally uses Trello for information sharing - it's just part of what we do.
  • Adding files to cards on Trello is as easy as drag-n-drop or uploading via a few clicks.
  • Customizing boards on Trello is a nice touch. Creating a branded surface to work on with custom background image, or changing the colour of the background can give a project a totally different feel.
  • Organizing lists and cards is also as simple as dragging and dropping them to the order you want them in. This is particularly important when stages of a project are in flux. It's easy to create a user interface that allows collaborators to access the most important information easily.
  • Formatting text - shortcodes must be used instead of a WYSIWYG Visual editor.
Yes
The mobile interface looks just like the online interface. The only differences are scaling (as you'd hope on mobile) and collapsable checklists. Both of these things provide a cleaner user interface on mobile, keeping things the right size and only giving information if you need it. (The boards show only one list on the screen at a time, with easy swipe functionality to scroll through the other lists on the board. The checklist will expand if you need it by tapping on it, but it stays collapsed if you don't need it.) Using Trello on a mobile device is almost exactly like using Trello online. It's very use to use on mobile.
Trello is easy to sit down and use right away. The interface and the layout of Trello is very intuitive to me, and allows me and my team to access information quickly and efficiently. Being able to access the same format through my mobile devices is also valuable because there's no disconnect between 'regular' use and 'mobile' use - it's a seamless transition that allows me to work more efficiently.
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